Privacy Policy

Data Protection at a Glance

1. General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to any data that can be used to identify you personally. For detailed information on data protection, please refer to our privacy policy set out below this text.

Data collection on this website

Who is responsible for data collection on this website? Data processing on this website is carried out by the website operator. You can find their contact details in the ‘Information on the Data Controller’ section of this privacy policy.

How do we collect your data? Your data is collected, on the one hand, when you provide it to us. This may include, for example, data that you enter into a contact form. Other data is collected automatically or, with your consent, by our IT systems when you visit the website. This consists primarily of technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you access this website.

What do we use your data for? Some of the data is collected to ensure the website functions correctly. Other data may be used to analyse your user behaviour.

What rights do you have regarding your data? You have the right at any time to obtain, free of charge, information about the origin, recipients and purpose of your stored personal data. You also have the right to request the rectification or erasure of this data. If you have given your consent to data processing, you may withdraw this consent at any time with effect for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the relevant supervisory authority. You can contact us at any time regarding this or any other questions on the subject of data protection.

Analytics tools and third-party tools

When you visit this website, your browsing behaviour may be statistically analysed. This is primarily carried out using so-called analytics programmes. Detailed information on these analytics programmes can be found in the following privacy policy.

2. Hosting

We host the content of our website with the following provider: Hetzner

The provider is Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen (hereinafter ‘Hetzner’).

For further details, please refer to Hetzner’s privacy policy:https://www.hetzner.com/de/rechtliches/datenschutz.

The use of Hetzner is based on Article 6(1)(f) of the GDPR. We have a legitimate interest in ensuring that our website is presented as reliably as possible. Where consent has been sought, processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent may be withdrawn at any time.

Data processing on behalf of a client

We have entered into a data processing agreement (DPA) for the use of the aforementioned service. This is a contract required under data protection law, which ensures that the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General information and mandatory details

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When you use this website, various categories of personal data are collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission over the internet (e.g. when communicating by email) may be subject to security vulnerabilities. It is not possible to guarantee complete protection of data against access by third parties.

Information on the data controller

The data controller for data processing on this website is:

Hamburg Kreativ GmbH
Hongkongstr. 5
3rd floor
20457 Hamburg

Telephone: 040 2372435-0
Email:

The data controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).

Retention period

Unless a more specific retention period is stated in this privacy policy, we will retain your personal data until the purpose for which it is processed no longer applies. If you make a valid request for erasure or withdraw your consent to data processing, your data will be erased, provided we have no other legally permissible grounds for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the data will be deleted once these grounds no longer apply.

General information on the legal bases for data processing on this website

Where you have consented to data processing, we process your personal data on the basis of Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, where special categories of data as defined in Article 9(1) of the GDPR are processed. In the event of explicit consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Article 49(1)(a) of the GDPR. If you have consented to the storage of cookies or to access to information on your device (e.g. via device fingerprinting), data processing is also carried out on the basis of Section 25(1) of the German Teleservices Data Protection Act (TTDSG). Consent may be withdrawn at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Article 6(1)(b) of the GDPR. Furthermore, we process your data where this is necessary to comply with a legal obligation on the basis of Article 6(1)(c) of the GDPR. Data processing may also take place on the basis of our legitimate interest pursuant to Article 6(1)(f) of the GDPR. Information on the relevant legal bases in each individual case is provided in the following paragraphs of this privacy policy.

Data Protection Officer

We have appointed a Data Protection Officer.

Hamburg Kreativ GmbH
- Data Protection Officer
Hongkongstraße 5
20457 Hamburg

Telephone: 040 237 24 35-05
Email:

Note on the transfer of data to third countries that do not offer adequate levels of data protection, and the transfer of data to US companies that are not DPF-certified

Among other things, we use tools from companies based in third countries that do not offer an adequate level of data protection, as well as US tools whose providers are not certified under the EU-US Data Privacy Framework (DPF). When these tools are active, your personal data may be transferred to and processed in these countries. Please note that in third countries deemed unsafe under data protection law, a level of data protection comparable to that in the EU cannot be guaranteed.

We would like to point out that the USA, as a safe third country, generally offers a level of data protection comparable to that of the EU. Data transfers to the USA are therefore permitted if the recipient holds certification under the ‘EU-US Data Privacy Framework’ (DPF) or has appropriate additional safeguards in place. Information on transfers to third countries, including the recipients of the data, can be found in this privacy policy.

Recipients of personal data

As part of our business activities, we collaborate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties where this is necessary for the performance of a contract, where we are legally obliged to do so (e.g. disclosure of data to tax authorities), where we have a legitimate interest in the disclosure pursuant to Article 6(1)(f) of the GDPR, or where another legal basis permits the disclosure of data. When using data processors, we only disclose our customers’ personal data on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.

Withdrawal of your consent to data processing

Many data processing operations are only possible with your explicit consent. You may withdraw any consent you have already given at any time. The lawfulness of the data processing carried out prior to the withdrawal remains unaffected by the withdrawal.

Right to object to data collection in specific cases and to direct marketing (Article 21 of the GDPR)

Where data processing is carried out on the basis of Article 6(1)(e) or (f) of the GDPR, you have the right at any time to object to the processing of your personal data on grounds relating to your particular situation; this also applies to profiling based on these provisions. You can find the specific legal basis on which processing is based in this privacy policy. If you object, we will no longer process your personal data in question, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims (objection under Article 21(1) of the GDPR).

If your personal data is processed for the purposes of direct marketing, you have the right to object at any time to the processing of your personal data for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will no longer be used for the purposes of direct marketing (objection under Article 21(2) of the GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place where the alleged infringement occurred. This right to lodge a complaint is without prejudice to any other administrative or judicial remedies.

Right to data portability

You have the right to have data which we process automatically on the basis of your consent or in fulfilment of a contract provided to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another data controller, this will only take place insofar as it is technically feasible.

Access, rectification and erasure

Subject to the applicable legal provisions, you have the right at any time to receive, free of charge, information about your stored personal data, its origin and recipients, and the purpose of the data processing, and, where applicable, the right to have this data rectified or erased. You may contact us at any time regarding this matter or any other questions relating to personal data.

Right to restriction of processing

You have the right to request that the processing of your personal data be restricted. You may contact us at any time regarding this. The right to restriction of processing applies in the following cases:

If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of this verification, you have the right to request that the processing of your personal data be restricted.

If the processing of your personal data has been or is being carried out unlawfully, you may request the restriction of data processing instead of erasure.

If we no longer require your personal data, but you require it to exercise, defend or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of erasure.

If you have lodged an objection under Article 21(1) of the GDPR, a balancing of interests between yours and ours must be carried out. Until it is determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, such data – apart from its storage – may only be processed with your consent or for the purpose of establishing, exercise or defence of legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the European Union or a Member State.

SSL or TLS encryption

This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the website operator. You can recognise an encrypted connection by the fact that the address bar of your browser changes from ‘http://’ to ‘https://’ and by the padlock icon in your browser bar.

When SSL or TLS encryption is enabled, the data you send to us cannot be read by third parties.

Encrypted payment transactions on this website

If, following the conclusion of a contract involving a fee, you are required to provide us with your payment details (e.g. account number for direct debit authorisation), these details are required for payment processing.

Payment transactions using standard payment methods (Visa/MasterCard, direct debit) are carried out exclusively via an encrypted SSL or TLS connection. You can recognise an encrypted connection by the fact that the address bar of your browser changes from ‘http://’ to ‘https://’ and by the padlock symbol in your browser bar.

With encrypted communication, the payment details you send to us cannot be read by third parties.

4. Data collection on this website

Cookies

Our website uses so-called ‘cookies’. Cookies are small data packets and do not cause any damage to your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser deletes them automatically.

Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain third-party services within websites (e.g. cookies for processing payment services).

Cookies serve various purposes. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping basket function or the display of videos). Other cookies may be used to analyse user behaviour or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide specific functions you have requested (e.g. the shopping basket function) or to optimise the website (e.g. cookies for measuring website traffic) (necessary cookies), are stored on the basis of Article 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically fault-free and optimised provision of its services. Where consent has been sought for the storage of cookies and similar recognition technologies, processing takes place exclusively on the basis of this consent (Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG); consent may be withdrawn at any time.

You can configure your browser so that you are informed when cookies are set and can only allow cookies on a case-by-case basis, exclude the acceptance of cookies in specific cases or generally, and enable the automatic deletion of cookies when you close your browser. If you disable cookies, the functionality of this website may be restricted.

You can find out which cookies and services are used on this website in this privacy policy.

Enquiries by email, telephone or fax

If you contact us by email, telephone or fax, your enquiry, including any personal data it contains (name, enquiry), will be stored and processed by us for the purpose of dealing with your request. We will not disclose this data without your consent.

The processing of this data is based on Article 6(1)(b) of the GDPR, provided that your enquiry relates to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of enquiries addressed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR) where this has been sought; consent may be withdrawn at any time.

The data you send to us via contact enquiries will be retained by us until you request its erasure, withdraw your consent to its storage, or the purpose for storing the data no longer applies (e.g. once your enquiry has been fully processed). Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

Höme

We use the services of Höme – Für Festivals GmbH (‘Höme’) for the sale of admission tickets and the management of your event tickets. In doing so, Höme processes the personal data necessary for the transaction (in particular your name, email address, payment and booking details, and, where applicable, further information provided in connection with the ticket purchase) on behalf of and for the account of Hamburg Kreativ Gesellschaft. Processing is carried out on the basis of Article 6(1)(b) of the GDPR for the performance of the contract and, where applicable, on the basis of consent in accordance with Article 6(1)(a) of the GDPR. Further information on the scope, purpose and legal basis of data processing by Höme, as well as your rights, can be found in Höme’s privacy policy.

5. Analytics tools and advertising

Matomo

This website uses the open-source web analytics service Matomo.

Matomo enables us to collect and analyse data on how visitors use our website. This allows us, amongst other things, to determine when specific pages were viewed and which region the visitors are from. We also collect various log files (e.g. IP address, referrer, browsers and operating systems used) and can measure whether our website visitors carry out certain actions (e.g. clicks, purchases, etc.).

The use of this analytics tool is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising. Where consent has been sought, processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent may be withdrawn at any time.

IP anonymisation

We use IP anonymisation when analysing data with Matomo. This involves truncating your IP address prior to analysis, so that it can no longer be uniquely attributed to you.

Hosting

We host Matomo exclusively on our own servers, meaning that all analytics data remains with us and is not passed on to third parties.

6. Newsletter

Newsletter data

If you wish to subscribe to the newsletter offered on the website, we require your email address and information that enables us to verify that you are the owner of the email address provided and that you consent to receiving the newsletter. No further data is collected, or is collected only on a voluntary basis. We use newsletter service providers, as described below, to manage the newsletter.

Brevo

This website uses Brevo to send out newsletters. The provider is Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany.

Brevo is a service that can be used, amongst other things, to organise and analyse the sending of newsletters. The data you provide for the purpose of subscribing to the newsletter is stored on the servers of Sendinblue GmbH in Germany.

Data analysis by Brevo

With the help of Brevo, we are able to analyse our newsletter campaigns. For example, we can see whether a newsletter message has been opened and, where applicable, which links have been clicked. In this way, we can determine, amongst other things, which links have been clicked particularly frequently.

We can also identify whether certain predefined actions were carried out after the newsletter was opened or a link was clicked (conversion rate). For example, we can see whether you made a purchase after clicking a link in the newsletter.

Brevo also enables us to categorise newsletter recipients into different groups (‘cluster’ them). Newsletter recipients can, for example, be categorised by age, gender or place of residence. This allows us to tailor the newsletters more effectively to the respective target groups.

If you do not wish to be analysed by Brevo, you must unsubscribe from the newsletter. We provide a link for this purpose in every newsletter message.

For detailed information on Brevo’s features, please refer to the following link:https://www.brevo.com/de/newsletter-software/.

Legal basis

Data processing is carried out on the basis of your consent (Art. 6(1)(a) GDPR). You may withdraw this consent at any time. The lawfulness of any data processing operations that have already taken place remains unaffected by the withdrawal.

Retention period

The data you have provided to us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter, and will be deleted from the newsletter distribution list once you have unsubscribed. Data stored by us for other purposes remains unaffected by this.

After you unsubscribe from the newsletter distribution list, your email address may be stored on a blacklist by us or the newsletter service provider, where necessary, to prevent future mailings. The data from the blacklist is used solely for this purpose and is not combined with any other data. This serves both your interests and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). There is no time limit on storage on the blacklist. You may object to this storage provided that your interests override our legitimate interest.

For further details, please refer to Brevo’s privacy policy at:https://www.brevo.com/de/datenschutz-uebersicht/ andhttps://www.brevo.com/de/legal/privacypolicy/.

Data processing on behalf of a controller

We have entered into a data processing agreement (DPA) for the use of the service mentioned above. This is a contract required under data protection law, which ensures that the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

7. Plugins and tools

Airtable

If you contact us via our online forms or submit your details (e.g. for registrations, expressions of interest or surveys), we process the personal data you provide (e.g. name, email address, organisation, and, where applicable, telephone number) solely for the purpose of contacting you, processing your enquiry or informing you about relevant offers, programmes or events organised by the Hamburg Kreativ Gesellschaft.

This data is processed on the basis of your consent in accordance with Article 6(1)(a) of the GDPR. You may withdraw this consent at any time with future effect, for example by emailing .

We use the Airtable service (Airtable, Inc., 799 Market Street, Suite 600, San Francisco, CA 94103, USA) to collect and manage form data. This may involve the transfer of personal data to the USA. Airtable is certified under the EU–US Data Privacy Framework. Furthermore, we have entered into a Data Processing Agreement (DPA) with Airtable in accordance with Article 28 of the GDPR, which also includes Standard Contractual Clauses (SCCs) to ensure an adequate level of data protection. The data will be deleted as soon as the purpose for which it is processed no longer applies or you withdraw your consent. Statutory retention periods remain unaffected.

Zoom

We use the following conferencing tools: Zoom

We use Zoom. The provider of this service is Zoom Communications Inc., San Jose, 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA. For details on data processing, please refer to Zoom’s privacy policy:https://zoom.us/de-de/privacy.html.

Data transfers to the USA are based on the European Commission’s Standard Contractual Clauses. Further details can be found here:https://zoom.us/de-de/privacy.html.

Data processing

DocuSign

To facilitate electronic signatures, we use the service provided by DocuSign International (EMEA) Limited, 5 Hanover Quay, Dublin, D02 VY79, Ireland (‘DocuSign’). As part of the signing process, personal data such as surname, first name and email address, as well as metadata (e.g. browser used, time, IP address) and the documents to be signed and those that have been signed, are processed. We have entered into a data processing agreement (DPA) with DocuSign for the use of the aforementioned service.

For the provision of the qualified electronic signature (QES), including the issuance of qualified final certificates, we use the services of DocuSign France SAS, 10 bis rue du Faubourg Montmartre, 75009 Paris, France, as a qualified trust service provider (TSP) in accordance with the eIDAS Regulation.

The use of the services of DocuSign International (EMEA) Limited and Docusign France SAS is based on Article 6(1)(b) of the GDPR (performance of a contract), Article 6(1)(c) of the GDPR (legal requirements, e.g. the Money Laundering Act) and Article 6(1)(f) of the GDPR (legitimate interest in efficient and secure document management).

As part of the identity verification process and the technical provision of the QES, further sub-processors, most recently checkout.com/Ubble, may be engaged for the purpose of digitally verifying identity documents or carrying out video identification procedures. The legal basis for the processing of your personal data in connection with identity verification by the aforementioned provider is your consent, which is obtained from you as part of the identity verification process.

You can view DocuSign’s privacy policy via the following link: https://www.docusign.com/de-de/datenschutzerklaerung/datenschutz

DocuSign itself uses various sub-processors (including DocuSign France SAS and checkout.com/Ubble, amongst others) to ensure the provision of the DocuSign eSignature service. A full list of the sub-processors currently used, along with their areas of responsibility, can be found via the following links:

https://www.docusign.com/trust/privacy/subprocessors-list
DocuSign Sub-processors List (PDF)

Further information on the certification policies of DocuSign France SAS can be found here:
https://www.docusign.fr/societe/certification-policies

You can view checkout.com/Ubble’s privacy policy as a sub-processor via the following link:

https://www.checkout.com/legal/privacy-policy

Höme
We use the services of Höme – Für Festivals GmbH (“Höme”) for the sale of admission tickets and the management of your event tickets. In doing so, Höme processes the personal data necessary for the transaction (in particular your name, email address, payment and booking details, as well as any further information provided in connection with the ticket purchase) on behalf of and for the account of Hamburg Kreativ Gesellschaft. Processing is carried out on the basis of Article 6(1)(b) of the GDPR for the performance of the contract and, where applicable, on the basis of consent pursuant to Article 6(1)(a) of the GDPR. Further information on the scope, purpose and legal basis of data processing by Höme, as well as your rights, can be found in Höme’s privacy policy.

YouTube

This website embeds videos from YouTube. The website is operated by Google Ireland Limited (‘Google’), Gordon House, Barrow Street, Dublin 4, Ireland.

When you visit one of our web pages on which YouTube is embedded, a connection is established with YouTube’s servers. In doing so, the YouTube server is informed which of our pages you have visited.

Furthermore, YouTube may store various cookies on your device or use comparable technologies for recognition purposes (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, amongst other things, to collect video statistics, improve user experience and prevent fraud.

If you are logged into your YouTube account, you allow YouTube to link your browsing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of presenting our online services in an appealing manner. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. Where consent has been sought, processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent may be withdrawn at any time.

Further information on the handling of user data can be found in YouTube’s privacy policy at:https://policies.google.com/privacy?hl=de.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF). The DPF is an agreement between the European Union and the USA designed to ensure compliance with European data protection standards when data is processed in the USA. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this is available from the provider via the following link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active

Vimeo

This website uses plugins from the video portal Vimeo. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

When you visit one of our pages featuring a Vimeo video, a connection is established with Vimeo’s servers. In doing so, the Vimeo server is informed which of our pages you have visited. Vimeo also obtains your IP address. This applies even if you are not logged in to Vimeo or do not have a Vimeo account. The information collected by Vimeo is transmitted to the Vimeo server in the USA.

If you are logged into your Vimeo account, you allow Vimeo to link your browsing behaviour directly to your personal profile. You can prevent this by logging out of your Vimeo account.

Vimeo uses cookies or similar recognition technologies (e.g. device fingerprinting) to recognise website visitors.

The use of Vimeo is in the interests of presenting our online services in an appealing manner. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. Where consent has been sought, processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent may be withdrawn at any time.

Data transfers to the USA are based on the EU Commission’s Standard Contractual Clauses and, according to Vimeo, on ‘legitimate business interests’. Further details can be found here:https://vimeo.com/privacy.

Further information on the handling of user data can be found in Vimeo’s privacy policy at:https://vimeo.com/privacy.

Google Maps

This site uses the Google Maps mapping service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

In order to use the functions of Google Maps, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this website has no influence over this data transfer. When Google Maps is activated, Google may use Google Fonts for the purpose of ensuring a consistent font display. When you access Google Maps, your browser loads the required web fonts into its cache to display text and fonts correctly.

The use of Google Maps is in the interests of presenting our online services in an appealing manner and ensuring that the locations specified on our website can be easily found. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. Where consent has been sought, processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent may be withdrawn at any time.

Data transfers to the USA are based on the EU Commission’s Standard Contractual Clauses. Further details can be found here:https://privacy.google.com/businesses/gdprcontrollerterms/andhttps://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

Further information on the handling of user data can be found in Google’s Privacy Policy:https://policies.google.com/privacy?hl=de.

The company holds certification under the ‘EU-US Data Privacy Framework’ (DPF). The DPF is an agreement between the European Union and the US designed to ensure compliance with European data protection standards when data is processed in the US. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this is available from the provider via the following link:https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active

Podigee

We embed the Podigee podcast player (Podigee Player) on our website. The provider is Podigee GmbH, Schlesische Straße 20, 10997 Berlin.

The Podigee Player embedded on our website primarily collects usage-related data such as your IP address, referrer URL, device information and the podcast accessed. This data is collected by the provider of Podigee.

The use of Podigee is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in integrating media content as seamlessly as possible. Where consent has been sought, processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. for device fingerprinting) within the meaning of the TTDSG. Consent may be withdrawn at any time.

Further details can be found in the provider’s privacy policy athttps://www.podigee.com/de/ueber-uns/datenschutz.

Data processing on behalf of the controller

We have entered into a data processing agreement (DPA) for the use of the aforementioned service. This is a contract required under data protection law which ensures that the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

8. Audio and video conferences

Data processing

We use online conferencing tools, amongst other means, to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference over the internet, your personal data is collected and processed by us and by the provider of the relevant conferencing tool.

The conferencing tools collect all data that you provide or use in order to utilise the tools (email address and/or your telephone number). Furthermore, the conferencing tools process the duration of the conference, the start and end times of your participation in the conference, the number of participants and other ‘contextual information’ relating to the communication process (metadata).

Furthermore, the tool provider processes all technical data required to facilitate online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.

Where content is exchanged, uploaded or otherwise made available within the tool, this content is also stored on the tool provider’s servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information shared whilst using the service.

Please note that we do not have full control over the data processing operations carried out by the tools used. Our options depend largely on the corporate policy of the respective provider. For further information on data processing by the conferencing tools, please refer to the privacy policies of the respective tools, which we have listed below this text.

Purpose and legal basis

The conferencing tools are used to communicate with prospective or existing contractual partners or to provide specific services to our customers (Article 6(1)(b) of the GDPR). Furthermore, the use of these tools serves to generally simplify and speed up communication with us or our company (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). Where consent has been sought, the use of the relevant tools is based on that consent; consent may be withdrawn at any time with effect for the future.

Retention period

The data collected directly by us via the video and conferencing tools will be deleted from our systems as soon as you request us to delete it, withdraw your consent to its storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence over the retention period of your data stored by the operators of the conference tools for their own purposes. For further details, please contact the operators of the conference tools directly.

Conference tools used

We use the following conference tools: Zoom

Data transfers to the USA are based on the EU Commission’s Standard Contractual Clauses. Details can be found here:https://zoom.us/de-de/privacy.html.

Data processing

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to the Microsoft Teams privacy policy:https://privacy.microsoft.com/de-de/privacystatement.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF). The DPF is an agreement between the European Union and the USA designed to ensure compliance with European data protection standards when data is processed in the USA. Every organisation certified under the DPF undertakes to comply with these data protection standards. Further information on this is available from the provider via the following link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt0000000KzNaAAK&status=Active

Data processing on behalf of others

9. Our own services

Handling of applicant data

We offer you the opportunity to apply for a job with us (e.g. by email, post or via an online application form using Airtable or Microsoft Forms). Below, we provide information on the scope, purpose and use of your personal data collected as part of the application process. We assure you that the collection, processing and use of your data are carried out in accordance with applicable data protection law and all other statutory provisions, and that your data will be treated as strictly confidential.

Scope and purpose of data collection

When you submit an application to us, we process your associated personal data (e.g. contact and communication details, application documents, notes taken during interviews, etc.) to the extent necessary to decide whether to enter into an employment relationship. The legal basis for this is Section 26 of the German Federal Data Protection Act (BDSG) under German law (pre-contractual arrangements for an employment relationship), Article 6(1)(b) of the GDPR (general pre-contractual processing) and – provided you have given your consent – Article 6(1)(a) of the GDPR. You may withdraw your consent at any time. Your personal data will be disclosed within our company exclusively to those persons involved in processing your application.

If your application is successful, the data you have submitted will be stored in our data processing systems on the basis of Section 26 of the BDSG and Article 6(1)(b) of the GDPR for the purpose of carrying out the employment relationship.

Data retention period

If we are unable to make you a job offer, if you decline a job offer or if you withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Article 6(1)(f) of the GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The data is retained in particular for evidential purposes in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the 6-month period (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for its continued retention no longer applies.

Data may also be retained for a longer period if you have given your consent (Article 6(1)(a) of the GDPR) or if statutory retention obligations prevent the data from being deleted.

Inclusion in the candidate pool

If we do not make you a job offer, there may be the option of adding you to our candidate pool. If you are added to the pool, all documents and details from your application will be transferred to the candidate pool so that we can contact you should suitable vacancies arise.

Inclusion in the candidate pool is based solely on your explicit consent (Article 6(1)(a) of the GDPR). Giving consent is voluntary and is not linked to the current recruitment process. The data subject may withdraw their consent at any time. In this case, the data in the candidate pool will be irrevocably deleted, provided there are no legal grounds for retention.

Data from the candidate pool will be irrevocably deleted no later than two years after consent is given.

OneDrive

We have integrated OneDrive into this website. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland (hereinafter ‘OneDrive’).

OneDrive enables us to integrate an upload area on our website where you can upload content. When you upload content, it is stored on OneDrive’s servers. When you access our website, a connection is also established with OneDrive, enabling OneDrive to determine that you have visited our website.

The use of OneDrive is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in having a reliable upload area on its website. Where consent has been sought, processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be withdrawn at any time.

Data processing on behalf of a third party